Procurement Specialist III (PIP-II)

The expected hiring range for this position is:

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

About the Role:

Fermi Forward Discovery Group, LLC (FFDG) manages and operates Fermilab on behalf of the US Department of Energy Office of Science (DOE). Within FFDG, the Finance Division provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations, and DOE requirements. Within the section, the Procurement Department is responsible for acquiring goods and services for the entire Laboratory. It provides helpful, professional support for all procurement requirements from the development of initial plans and requirements to subcontract closeout.

This Procurement Specialist III (PIP-II) role requires a strategic thinker with an acute understanding of the market, suppliers, and products to ensure that goods and services are procured at the best possible terms for Fermi Forward. These responsibilities are accomplished in cooperation with internal customers, FFDG project teams, support personnel, subcontractors, and DOE, in accordance with established procurement policies and procedures, contract law, commercial practice, and applicable federal procurement regulations.

This role under general direction, procures complex to highly complex, high-dollar-value construction and materials, and performs all associated pre-work and close-out activities in support of FFDG’s mission. These responsibilities are carried out in collaboration with internal customers, FFDG project teams, support personnel, subcontractors, and the Department of Energy (DOE), in accordance with established procurement policies, contract law, commercial practices, and applicable federal procurement regulations.

What your day-to-day as a Procurement Specialist III (PIP-II) at Fermilab will look like:

• Procures complex to highly complex, high-value construction and materials, performing all related pre-work and close-out tasks to support FFDG’s mission.
• Serves as a subject matter expert in large-dollar construction procurement, preferably for projects exceeding $100M.
• Solicits, evaluates, and negotiates subcontracting requirements, including issuing RFPs, determining subcontractor responsiveness, conducting price and cost analyses, selecting qualified subcontractors, negotiating terms and conditions, drafting contractual instruments, obtaining approvals, and awarding procurements.
• Administers construction subcontracts and ensures complete, accurate, and well-organized subcontract files in accordance with subcontract terms and federal requirements. Responsibilities include monitoring delivery of goods and services; verifying bonds; ensuring compliance with the Buy American Act, Service Contract Act, Davis-Bacon Act, and workplace safety requirements; tracking and approving certified payrolls; reviewing and approving schedules of values; performing Davis-Bacon site audits; processing subcontractor payments, change orders, punch-list close-outs, insurance requirements, and socio-economic provisions, as applicable.
• Plans and assists internal Laboratory customers in developing subcontracting requirements.
• Maintains current knowledge of evolving regulations by reviewing policies, trade publications, federal regulations, procurement laws, and participating in training, staff meetings, and professional development.
• May lead project teams and be accountable for project objectives; may assist in training others as assigned.
• Complete duties accurately, efficiently, and effectively in a fast-paced environment
• Performs other duties as assigned.
• Adheres to and is responsible for complying with all environmental, health, and safety regulations and practices relevant to this position.

Skills and Attributes for Success:

• A Bachelor’s degree in Business Administration, Supply Chain Management, English, Communications or relevant experience as a sourcing or procurement professional or equivalent combination of education and experience.
• 7 years of procurement experience.

Applicable Knowledge, Skills and Abilities Required:

• Professional certification such as Certified Procurement Manager (CPM), Certified Professional Contracts Manager (CPCM), or completion of federal procurement coursework.
• Comprehensive cradle-to-grave experience managing large-dollar federal construction procurements, including hands-on experience with federal construction regulations and all phases of the procurement lifecycle, from initiation through close-out.
• Construction contract management experience, including participation in construction meetings; managing certified payrolls using LCTP Tracker; ensuring Davis-Bacon compliance; processing change orders; appropriately applying FAR requirements; coordinating with subcontractors; and reviewing/approving schedules of values before payment.
• Preferred: Experience working for or with a government contractor.

Work Arrangement:
Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.

• Hybrid: is a work arrangement in which an employee as part of an ongoing regular schedule, works at an alternative worksite in the United States (e.g., an employee’s residence) on some days and at the primary worksite on other days. Requires an approved hybrid work request for one or more days a week worked remotely within the United States on a routine basis.
• Work travel is a part of this position.

Benefits/Perks:
Fermilab offers a competitive and comprehensive benefits program, including:

• Medical, Dental, Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short and Long-term disability insurance
• Retirement benefits
• Onsite day care

Why Fermilab:
Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Drug-Free Workplace & Pre-Employment Screening

Fermilab is dedicated to fostering a safe, productive, and drug-free work environment. As part of the hiring process, candidates must successfully complete a background check and drug screening. Employment is contingent upon the successful completion of these screenings.

Equal Opportunity Statement

Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

What To Expect Next:
We’ll be in touch! If your qualifications are in alignment with the position requirements, one of our recruiters will be reaching out to schedule a phone interview to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, X, Instagram, LinkedIn, or our About Us page.